Zotero Vault Sync

A different kind of Zotero plugin for Obsidian.

Instead of "importing" templated markdown snapshots on demand (static, template bound, pull-on-demand — like other Zotero plugins), Zotero Vault Sync syncs a database: it keeps a hidden folder inside your vault that is a live, complete, git-versionable mirror of your Zotero library. Every other feature — search, generated "note views", annotations, metadata — reads from that mirror, so everything is instant and keeps working with Zotero closed.

This is the difference between an import plugin and a Zotero client inside Obsidian.

Screenshots

Everything — connection to Zotero, mirror folder, sync triggers, generated notes and Dataview dashboards — is configured from this single settings tab.

---

Why a mirror?

	Import plugins (template snapshots)	Zotero Vault Sync
Data model	One markdown note per item, created on demand	Full library DB: one JSON file per Zotero item + per-PDF annotation files
Sync	Pull when you ask	Incremental, automatic whenever Zotero changes
Zotero closed	New snapshots impossible	Mirror already in the vault — everything else reads it offline
Git	Duplicated, drifted copies	The mirror is the source of truth; every change is a small, clean diff
"Notes"	Static snapshots that age	Generated views over the mirror, regenerable any time

How it works

Zotero ships a local HTTP API (Settings → Advanced → "Allow other applications on this computer to communicate with Zotero") that serves your local database over http://localhost:23119/api/ — offline, no API key. Zotero Mirror talks to it using the same incremental protocol Zotero's own clients use:

• Every poll fetches only objects newer than the last seen library version (?since=<version>, cheap), then updates exactly the changed item files.
• Deletion reconcile (on a cadence, at startup, and on full syncs) pulls a complete snapshot and removes mirrored files whose items vanished upstream — deletions are invisible to incremental syncs.
• PDF annotations are normal Zotero items (type annotation, children of attachment items), so they arrive through the same incremental path and are aggregated into one file per PDF.

The plugin needs Zotero 7+ and only runs while Obsidian is open (like every Obsidian plugin): edits you make in Zotero are picked up on the next poll (default every 60 s), on window focus, and on Obsidian startup. Close Obsidian while changing Zotero → changes sync the next time Obsidian opens. A web-API source (zotero.org, needs an API key) is also available for syncing while the Zotero app is closed.

The mirror folder

Everything lives in one folder (default _zotero/, configurable — use a leading dot such as .zotero if you want Obsidian's file explorer to hide it):

_zotero/
├── README.md                 # created once, explains the folder
├── .state.json               # sync cursor (library version, timestamps) — only written on changes
├── collections.json          # collections (key, name, parent)
├── index.json                # regenerable search index: one lightweight summary per item
├── notes.json                # registry of generated note views (key → note path)
├── items/<itemKey>.json      # ONE FILE PER ITEM — the core of the mirror
│                             # (bibliographic items, notes, attachments AND annotations)
└── annotations/<attachmentKey>.json   # per-PDF aggregated annotation files

items/<key>.json stores the raw Zotero API record (key, version, meta, data with creators/tags/collections/relations, …). annotations/<key>.json is derived (one entry per highlight with color, page label, text, comment, position) and regenerated whenever the PDF or its highlights change. index.json and notes.json are derived too — you can delete them and they get rebuilt.

Version the folder with git and you get full history of your Zotero library (metadata, notes, highlights) in your vault, diffable and greppable, no Zotero needed.

Reading the mirror from other tools

Everything is plain JSON, versioned and readable with Zotero closed:

• _zotero/index.json — regenerable index: one lightweight summary per item (key, version, itemType, title, creators (string), year, date, parentItem, collections (keys), tags).
• _zotero/items/<key>.json — full API record of one item: data holds creators/title/abstractNote/tags/collections/relations/DOI/url/…, meta the Zotero-side summary (e.g. creatorSummary), plus the object version.
• _zotero/annotations/<attachmentKey>.json — one per PDF attachment: filename, contentType, annotations[] with pageLabel, pageIndex, color/colorName, text, comment, position.
• _zotero/collections.json — [{key, name, parentCollection, version}].

Dataview, Templater, scripts or your own plugins can load any of these files and render the data as tables, cards, counts, graphs, … — that is what "a Zotero client inside Obsidian" means: your vault data, queryable like any other.

Folder-name note: keep the underscore spelling (_zotero, the default) for Dataview/tooling queries. Obsidian treats folders starting with a dot as hidden and does not index their files, so a leading-dot folder is only for people who never query the mirror and just want it out of the way.

Dataview API note (verified against Dataview's source): dataviewjs has no dv.io.loadJson, and dv.io.load only reads files Obsidian has indexed — unreliable for mirror files. Dataview does expose dv.app, so read mirror JSON straight from disk:

async function readJson(p) {
  try { return JSON.parse(await dv.app.vault.adapter.read(p)); } catch { return null; }
}
const idx = await readJson("_zotero/index.json"); // works for any file

Ready-made Dataview views (generated dashboards)

The easiest way to "build views with Dataview": let the plugin write them. After the first completed mirror (or after a reset) it creates three dashboard notes — or run "Zotero Vault Sync: Create/refresh Dataview views" any time:

View note (in Zotero Views/)	Renders
Zotero Items.md	every top-level item: clickable title (opens its generated note), creators, year, type, collections, mirror-JSON link
Zotero PDFs & Annotations.md	every PDF with each highlight: page, color, text, comment
Zotero Library Stats.md	mirror snapshot, items by type, most-used tags

The notes contain dataviewjs queries that read the mirror JSON live (they use dv.app.vault.adapter.read, so they work even though Dataview itself doesn't index the mirror files). They are regenerable: refreshes overwrite a file only while it still carries its <!-- zotero-views:generated --> marker — delete the marker to protect a customized copy. You can embed a dashboard anywhere with ![[Zotero Items]]. The generated queries also link each item to its note view via the notes.json registry, so the views double as an index of your Zotero notes.

If you prefer hand-rolled blocks, here are equivalent minimal recipes (all use the readJson helper above, which also works for old Dataview builds — no loadJson needed; index.json, collections.json and annotations/*.json are regenerable, so experiments are safe):

Items overview (one file read)

const MIRROR = "_zotero"; // ← your mirror folder from the settings
async function readJson(p) { try { return JSON.parse(await dv.app.vault.adapter.read(p)); } catch { return null; } }
const idx = await readJson(MIRROR + "/index.json");
if (!idx) dv.paragraph("Mirror not synced yet — run “Zotero Vault Sync: Sync now”.");
else {
  const coll = {};
  for (const c of (await readJson(MIRROR + "/collections.json")) ?? []) coll[c.key] = c.name;
  const tops = idx.items.filter(i => !i.parentItem && i.itemType !== "attachment");
  dv.table(["Title", "Creators", "Year", "Type", "Collections"],
    tops.map(i => [i.title ?? "(untitled)", i.creators ?? "", i.year ?? "",
                   i.itemType, i.collections.map(k => coll[k] ?? k).join(", ")]));
}

PDFs and their annotations (one read per attachment)

const MIRROR = "_zotero";
async function readJson(p) { try { return JSON.parse(await dv.app.vault.adapter.read(p)); } catch { return null; } }
const idx = await readJson(MIRROR + "/index.json");
const rows = [];
for (const pdf of (idx?.items ?? []).filter(i => i.itemType === "attachment")) {
  const list = (await readJson(MIRROR + "/annotations/" + pdf.key + ".json"))?.annotations ?? [];
  if (!list.length) rows.push([pdf.title ?? pdf.key, "", "", "— no highlights —", ""]);
  for (const a of list) rows.push([pdf.title ?? pdf.key, a.pageLabel ?? "", a.colorName ?? a.color ?? "", a.text, a.comment ?? ""]);
}
dv.table(["PDF", "Page", "Color", "Highlight", "Comment"], rows);

Full detail for one item, from the current note's frontmatter

const MIRROR = "_zotero";
async function readJson(p) { try { return JSON.parse(await dv.app.vault.adapter.read(p)); } catch { return null; } }
const key = dv.current().zotero-key;
if (!key) dv.paragraph("This note has no `zotero-key`.");
else {
  const rec = await readJson(MIRROR + "/items/" + key + ".json");
  dv.header(3, rec.data.title ?? key);
  dv.list([
    (rec.data.creators ?? []).map(c => c.name ?? ((c.firstName ?? "") + " " + (c.lastName ?? "")).trim()).filter(Boolean).join("; "),
    "Type: " + rec.data.itemType + " · Year: " + (rec.data.date ?? ""),
    rec.data.abstractNote ? "**Abstract:** " + rec.data.abstractNote.replace(/<[^>]+>/g, "") : null,
    "Tags: " + (rec.data.tags ?? []).map(t => t.tag ?? t).join(", "),
  ].filter(Boolean));
}

Need the data as prose, not a table? Use the plugin's generated note views: "Open generated note for a Zotero item" renders any item (metadata + child notes + per-PDF highlights) from the same mirror files, and "Open a Zotero item's mirror JSON file" opens the raw record in the editor.

Commands

Command	What it does
Sync now	Incremental pull of everything changed since last sync
Full sync & reconcile mirror	Re-pulls everything and removes mirrored files deleted in Zotero
Search Zotero items and insert reference card	Fuzzy search over the mirror → inserts a reference blockquote into the active note
Open generated note for a Zotero item	Picks an item → opens its note view, generating it first if needed
Open a Zotero item in the Zotero app	Picks an item → zotero:// URI
Open a Zotero item's mirror JSON file	Browse the raw mirrored record
Refresh note for the Zotero item in the active document	Rebuilds the generated view for the note you're reading (zotero-key in frontmatter)
Refresh all generated Zotero notes from the mirror	Rebuilds every generated note that still has its markers
Create generated notes for every top-level item	One note view per bibliographic item (existing ones refreshed)
Create/refresh Dataview views	Writes the three Dataview dashboard notes (Items, PDFs & annotations, Stats) into the views folder

The ribbon button and the status bar item ("Zotero: synced … (N)") trigger a sync; right-click the status bar for a menu. The status bar shows mirror size and the last sync time, and turns red/grey when Zotero is unreachable or misconfigured.

Syncs always confirm completion. Anything you trigger (command, ribbon, status bar) shows a notice even when nothing changed — e.g. "Up to date. Mirror: 98 items (45 PDFs, 0 annotations)." Automatic syncs (startup, poll, window focus) are quieter: they announce the first completed mirror, applied changes, and errors, so you never wonder whether the database was mirrored.

Generated note views

Notes are pure views over the mirror: rendering reads only _zotero/items, never Zotero, so regeneration works offline and after any sync. A generated note looks like:

---
zotero-key: ABC123DE
zotero-vault-sync: true
zotero-item-type: journalArticle
title: "…"
updated: "2026-…"
tags:
  - "methods"
---

[ your own preamble — survives regeneration ]

<!-- zotero-vault-sync:start -->
# Title
> [!info]- Item
> **Author, A.** · journalArticle, *Journal*…
…
<!-- zotero-vault-sync:end -->

[ your own notes after the block — also survives ]

Default behavior (Overwrite: region only) rebuilds only the text between the markers and updates only the frontmatter keys the plugin manages (zotero-key, zotero-vault-sync, zotero-item-type, title, updated, tags). Everything else is yours. "Full" overwrite mode exists for people who treat the notes as 100% generated.

Custom templates

Set Settings → Generated note views → Custom template to any markdown file in the vault. The template renders the body only (frontmatter is managed).

Token	Meaning
{{key}}, {{title}}, {{year}}, {{date}}	item key, title, year, date
{{creators}}, {{creatorList}}, {{creatorsShort}}	creators (Last, First / First Last / truncated)
{{itemTypeLabel}}, {{publicationTitle}}, {{abstract}}	type, venue, abstract (HTML stripped)
{{doi}}, {{url}}, {{collections}}, {{tags}}, {{citation}}	fields, collection names, tags, offline citation
{{zoteroLink}}, {{mirrorLink}}	"Open in Zotero" and mirror-JSON links
{{#metaRows}}| {{field}} | {{value}} |{{/metaRows}}	metadata table rows
{{#childNotes}}…{{/childNotes}}	child Zotero notes ({{content}})
{{#attachments}}…{{/attachments}}	per attachment ({{filename}}, {{contentType}}, {{attachmentLink}})
{{#annotations}}…{{/annotations}}	inside attachments: highlights ({{colorName}}, {{colorEmoji}}, {{pageLabel}}, {{text}}, {{comment}})
{{?list}}…{{/list}}	render the block once if the list is non-empty

Settings

• Source — Zotero desktop (local API) or zotero.org (Web API); local base URL / user id / API key, plus a Test connection button.
• Mirror folder — where the mirror lives; Reset mirror wipes it and does a full re-sync (generated notes are never touched).
• Sync triggers — on startup, on window focus, poll interval (0 = off), deletion-reconcile interval.
• Generated note views — notes folder, custom template, overwrite mode, what to include (child notes / attachments / annotations), annotation preview length, creators per citation.
• Dataview views — folder for the generated dashboard notes, auto-create them after the first mirror, and a Create/refresh views now button (requires the Dataview community plugin).

Install (development build)

1. npm install && npm run build in this folder.
2. Copy the folder (or symlink it) into <vault>/.obsidian/plugins/zotero-vault-sync/ and enable Zotero Vault Sync in Settings → Community plugins.
3. In Zotero: Settings → Advanced → tick "Allow other applications on this computer to communicate with Zotero" (Zotero 7+), then run Zotero Vault Sync: Sync now.

Troubleshooting

• "Test connection" fails with ERR_EMPTY_RESPONSE / "requestUrl failed" — Zotero's local server is a minimal HTTP/1.0 server that closes connections carrying browser-style headers (e.g. Accept-Encoding: gzip, deflate, br, browser User-Agent, Origin, Sec-Fetch-*), which is exactly what Obsidian's requestUrl (Electron/Chromium) sends. Zotero Vault Sync therefore talks to the local API with a plain Node http request and a minimal header set, and only falls back to requestUrl (used for the HTTPS web API). If the test still fails: Zotero silently switches to a different port when 23119 is occupied, or the Allow other applications… preference is off.
• "Zotero refused the request (403)" — enable the Allow other applications… preference in Zotero, then Test connection.
• Status bar shows "Zotero: offline" — Zotero isn't running or the local API preference is off. The mirror still serves search/notes.
• Changes only appear while Obsidian is open — that's inherent to Obsidian plugins; edits sync on the next poll/focus/startup.
• Items in the Zotero Trash aren't mirrored — the API excludes trashed items; this mirrors your library.
• Never-synced/offline-only Zotero items (version 0) — full snapshots and reconciles cover these (version maps list every key).
• The mirror folder looks stale in the file explorer — mirror files are written straight to disk (fast, no note indexing). Restart Obsidian or collapse/reopen the folder if needed; git and other tools always see the current files. A leading-dot folder avoids explorer clutter entirely.
• Generated note has no markers / won't refresh — marker-based refresh is intentionally conservative: it never silently deletes your edits. Switch overwrite to full to replace such a file.

Roadmap

• Group libraries, better-bibtex citekeys, live citation rendering (CSL via Zotero's formatter, cached in the mirror), watch-the-Zotero-log event sync, mobile web-API sync, YAML storage option, mirror browser pane.

License

MIT © 2026 Kerekes Stefan